This guide describes the functions available to users of the Huggins Mercury Inventory Program. This guide will assist you with the operation of your Mercury Inventory system. Users who have experience with previous versions of the Huggins Mercury Inventory Control software will discover that we have worked very hard to make your transition to this version a simple one. We have retained many of the keystrokes required to perform activities and added new features helping you to manage your inventory. New users should find the program easy to use with simple drop down menus and keyboard “shortcuts” which simplify navigation. Whether you are a new user, or a seasoned user of the Huggins Mercury Program, please take a few moments and read this guide to familiarize yourself with the program’s capabilities.
This guide has two sections: A Users Guide and a Reference Guide. The Users Guide covers common questions often asked about system operation and presents “How To” questions that users often ask. The Reference Guide provides detailed information about the programs functionality, covering each program option in detail. Users can navigate through the guide by pressing PAGE UP and PAGE DOWN on their keyboards, or via the highlighted hyperlinks that appear throughout the document.
While using the guide please remember: There is no such thing as a dumb question! If after researching an issue you still have questions, or if you have suggestions that you believe would enhance the program, simply contact us and let us know! Our dealer network has helped make the Huggins Mercury Inventory Control program the best product of its type available today. With your continued support and cooperation, we are confident that our software will help you manage your inventory and make your business more profitable.
In order to search for a part number, simply type the part number in the Part Number Search Screen field and press ENTER. The Huggins Mercury Program then searches for the part number requested.
Users can access the program setup options by clicking the F9 = SET button on the screen, by pressing the F9 key on the keyboard, or via the File \ Setup menu option. For security purposes, users will need to enter the program PASSWORD before any changes can be made to the program configuration.
Changes are made to the default program filenames by accessing the program Setup menu. Users are discouraged from changing the default filenames unless directed to do so by Huggins technical support personnel.
Users can change the default printer port by accessing the Setup menu. The Huggins Mercury Inventory Program for Windows creates all reports in the Search Results Field on your computer’s screen. Reports can then print by clicking on File \ Export Current Display to Notepad. The contents in the search results field will then be displayed within the notepad application included with your operating system. Once the information is displayed in your systems notepad application, you can save the information with a file name of your choice, or print the information using any of your Windows printers. This printer name field is shared with some of the older versions of the Huggins system and is left here for compatability. It has no function in this Windows program.
You can change the company name displayed on the main screen by accessing the Setup menu. There is a “Company name:” field on the setup screen for you to type the name that you want displayed on your screen. The character “&” can be added by including it twice. For example, type “Huggins && Huggins” in this field to see “Huggins & Huggins.” Otherwise, use the & character to get a underlines letter. For example, to get HUGGINS, you would enter &H&U&G&G&I&N&S.
In today’s challenging business environment, many dealers elect to implement custom pricing to make them more profitable. You can implement custom pricing by accessing the program Setup screen, and then clicking on the Custom Price Setup tab.
Loading your existing inventory into the Huggins Mercury Inventory Program in an accurate manner will ensure that the program manages your inventory properly. Many users choose to take a physical inventory of their existing parts before starting this task, and some users choose to use an existing inventory record such as a card file or inventory report from another computer program. Users should evaluate the accuracy of any existing information before relying on it as the source for setting up your inventory in the Huggins system. Users that are converting from another computer program should be aware that Huggins Outboard Computer Programs might very well be able to convert your existing inventory data for use in the Huggins system for a nominal fee. Please feel free to contact us for additional information on data conversion if you are using an existing computer program and are confident that the information is current and accurate.
1. Type the part number you wish to enter into the Enter part number to search field and press Enter. You will see several columns of information including: Status code, the part number you typed followed by a description and a package count if there are more than one in a package; a price; and a disposition code.
2. Next, click the F1=EDIT button on your screen or press the F1 key on your keyboard to access the Edit Part Information dialog box. Once the Edit Part Information dialog box is displayed, enter the information for BIN, QTY, NOTES, YTD, INFO, Y1-Y9 history, AVG COST, MIN, & MAX. Users can navigate from field to field by pressing ENTER, TAB, or by simply clicking the mouse cursor in the appropriate field they wish to access. Once the information has been entered, click the SAVE button to record the information. Users will then be returned to the Enter Part Number to Search, which will display the part number entered along with all inventory information for that particular part number.
You will need to repeat steps 1 and 2 for each part number you wish to enter into your inventory.
If you only want to set your current quantity for each of your parts there is a fast way to enter your information. Simply do step 1 above and then press F6 the proper number of times to set your quantity. Your MIN and MAX can be setup by the program using Report F4, 4, 1. Additional information on this utility can be found here.
If you have a Microsoft Excel spreadsheet with your current inventory information, you can use Report F4, 5, A to import the part numbers and quantities into your Huggins Inventory program. Report F4, 5, B can be used to add bin locations and/or additional inventory fields.
Enter the part number into the Enter part number to search field and press ENTER. Click the F5=OUT button on the screen or press the F5 key on your keyboard. Clicking or Pressing the F5 key DECREASES the QTY field by one and INCREASES the YTD field by one. To remove more than one part from stock, click or press F5 multiple times or use F1 to manually enter the new quantity. In either case, the YTD field will automatically be increased by the amount the QTY field is decreased.
Please NOTE: The Point of Sale Program available from Huggins Outboard Computer Programs will generate invoices and decrease stock quantities with each sale made. This is a good alternative to manually updating the quantity of a part each time one is sold.
Enter the part number into the Enter part number to search field and press Enter. Click the F6=IN button on the screen or press the F6 key on your keyboard. Clicking or pressing the F6 key INCREASES the QTY field by one and recalculates the AVG COST field. This is a quick way to add a part to stock. To add more than one part to stock, press F6 multiple times or use F1 to manually enter the new quantity. In either case, the AVG COST field will automatically be recalculated based on the current cost.
Enter the part number into the Enter part number to search field and press Enter. Once the information on the part number is displayed, click the F1=EDIT button on your screen or press the F1 key on your keyboard to open the Edit Part Information dialog box. Click the “Delete This Part” button located in the lower right hand corner. Additional information on deleting parts is available here.
Enter the part number into the Enter part number to search field and press Enter. The program will search through the Mercury Marine parts database and return information on the part in the Search Results Field. There are a few rules to follow when entering Mercury part numbers:
Never use a dash at for the part number suffix:
Type: “966-9451A 2” Not “966-9451-A2” or “966-9451A-2”
Spaces at the end are important:
Type: 966-9451A 2
Not: 966-9451 A2
Always use a dash for classification codes:
Type: 966-9451A 2
Not: 966 9451A 2
Not: 9669451A 2
You can leave the class code off:
Type: 9451A 2
You can leave the suffix off or type an invalid suffix for a close fit menu:
In the event that a user enters a part number that the program does not recognize as a valid Mercury Marine part number, the program will preset the Close Fit Menu.
Users can create a new Pick List by Clicking File \ Start a new Pick List with the Current Part. Doing so will delete the existing Pick List, and start a new one adding the current part displayed as item 1 on the list. Additional information on creating a Pick List can be found here.
If you have already started a Pick List and would like to add more parts to it, simply enter the part number to add in the enter part number to search field, press enter, and then click the F2=LIST button on the screen or press the F2 key on your keyboard. Additional information on adding parts to a Pick List can be found here.
When you entered your inventory into the program, you had the option of setting a MIN quantity for each part number. This MIN quantity represents the lowest quantity you intend to have in stock. The Huggins system will generate a Low Stock listing that represents all part numbers where the current QTY is less than the MIN quantity. To generate the listing, Click the Reports menu and select 1. Purchase Orders \ 1.Low Stock Report. The program will generate a listing of all part numbers with QTY less than MIN. This listing will include all of the parts that have not come in yet, as well as the parts that need to be ordered. Additional information on the Low Stock Report can be found here.
Users can generate a Suggested Reorder Report by pressing both the CTRL and the S key together (CTRL + S) on their keyboard, or by accessing the Reports menu and selecting 1. Purchase Orders \ 2. Suggested Reorder Report. If the Suggested Reorder Report contains part numbers that you do not wish to order, you will need to adjust the MIN quantity of each part number in question. This can be done by double clicking the part number, which will launch the Edit Part Information dialog box. Adjust the MIN quantity and re-run the Suggested Reorder Report. Additional information on the Suggested Reorder Report can be found here.
Users are encouraged to generate a Suggested Reorder Report prior to generating a MercNET Purchase Order. Once the Suggested Reorder Report reflects the parts you wish to order, Launch the Build Midas\MercNet Purchase Order report by either pressing both the CTRL and the B key together (CTRL +B) on your keyboard, or via the Reports menu – Reports \ 1.Purchase Orders \ 3. Build Midas\MercNet Purchase Order. Once the program has created your Midas\MercNet Purchase order, you will need to upload the purchase order and add it to your P & A order cart. Click here for detailed instructions on this process.
Purchase orders created by the Huggins Mercury Inventory program can be sent to Mercury Marine via the MercNET web site. Click here for detailed instructions.
Dealers often receive orders that are incomplete. This happens when parts are backordered, or shipped from alternate locations. Before checking in a Purchase Order, users will need to edit the Purchase Order to reflect items that are backordered are not included with the shipment. Users will need to access the Edit Purchase Orders for Backorders report. Access this report by pressing both the CTRL and the E key together (CTRL+E) on your keyboard, or through the Reports menu by clicking Reports \ 1. Purchase Orders \ 4. Edit Purchase orders for Backorders. Additional information on editing purchase orders can be found here.
You can check in Purchase Orders by accessing the Reports menu - Reports \ 1. Purchase Orders \ 5. Check in Purchase Orders. Additional information on checking in orders can be found here.
You can delete Purchase Orders by accessing the Reports menu - Reports \ 1. Purchase Orders \ 6. Delete Purchase Order. Additional information on deleting orders can be found here.
After you have downloaded the weekly price updates via MercNet or Pricebook for Parts, simply press both the CTRL and the M together (CTRL+M) on your keyboard or click the Reports menu and select 1. Purchase Orders \ 8. Midas\MercNet Weekly Price File Update. Additional information on this feature can be found here
Year End processing is performed on an annual basis to close the current year. Access the Reports menu and select 3. Stock Reports \ 6. End of Year Processing to reset YTD report. Additional information on this report can be found here.
Access the Reports menu and select 3. Stock Reports \ 7. Pricebook sorted by bin location report. Additional information on this report can be found here. We recommend that you print this report once with quantities included, and once without quantities. Provide the personnel taking the physical inventory with the copy that does not include quantities. This will prevent inventory personnel from assuming that the current quantity is correct and skip over small parts or parts that are difficult to count. Have your inventory personnel count and write in the actual quantity for each part number, then use the copy with quantities included to verify proper inventory counts.
If users inadvertently run the 3. Stock Reports \ 6. End of Year Processing to reset YTD report more than once and would like to rotate their YTD sales histories backwards, access the 4. Utilities \ 5. Rotate YTD Y-1, Y-2, etc. Backwards utility. Additional information on this utility can be found here.
We recommend that you make a backup of your Inventory Data once a week. Click on the “Stockfile Backup” icon in your Huggins Programs group to initiate a backup to your 3.5” floppy disk drive. Additional information on backing up your inventory data can be found here.
Huggins Outboard Computer Programs provides software on computer CD-ROM disks. Our goal is to make the installation process as simple as possible for you! To install your Mercury Inventory Program simply insert your CD-ROM into your computers CD-ROM drive. The installation program should start automatically. In the event that your computer does not recognize the automatic installation utility on your CD-ROM, simply click START, RUN and type D:\SETUP to launch the installation process. You may need to substitute your CD-ROM drive letter if it is different than D:\ . Once the installation begins, simply follow the on screen instructions to complete the installation.
We encourage all users to load the software in this location to simplify installation of future price updates, program upgrades, and to insure the functionality with existing Huggins software as well as software provided by Mercury Marine. If you or your system administrator chooses to load the software in a different location on your computer system, please contact Huggins Outboard Computer Systems and advise us as to the installation location of your Huggins Software so that we can update your customer records for future reference.
The Huggins Mercury Inventory Control Program is available in a network compatible version. If you purchased a network version, your installation CD will present you with two installation buttons. One of the buttons is used to install the software on your “server” computer, and the other button is used to install the software on your “client” computers. After clicking the proper button for your installation, simply follow the on screen instructions to complete the installation.
Please Note: The default installation location for “client” computers in a network environment requires the use of a mapped H:\Huggins drive letter. Your network administrator should have client computers pre-configured with an H:\Huggins drive prior to installation of the Huggins Mercury Inventory Program. While our network compatible software is furnished with networking and installation instructions, we also offer networking configuration telephone support based on an hourly fee.
If you have a network setup or for any other reason prefer to put your data files in a different directory, then you will need to change the setup. A special network version that allows more than one workstation to share the same data file will already be available as a part of your network setup. See your network installer for more details. Note that this program uses wait locking for critical reports and no wait locking for specific parts access. This support maintains the integrity of your parts data even though multiple workstations have access to the same data files.
Mercury Marine dealers who use the Electronic Parts Catalog (EPC) software from Mercury Marine can access their Huggins Mercury Inventory Program directly from the EPC interface. Dealers find this quite useful as the Huggins Mercury Inventory Program provides a wealth of information not normally included with the EPC software such as current QTY on hand, customized pricing, both forward and reverse superseded part numbers, BIN location, and aftermarket alternatives. To configure your EPC software for use with the Huggins Mercury Inventory Program, launch the EPC software by clicking Start \ Programs \ MIDAS for Windows \ Electronic Parts Catalog. Click on the Edit option, and select Preferences. You will be presented with a dialog box similar to the one pictured below:
Click on the DMS tab and enter the path to the MERWIN.EXE file in the View Stock Program dialog box. The example above contains default path statement for the Huggins software installation: C:\HUGGINS\MERWIN.EXE . Next, click on the save option and you will be returned to the EPC Main Menu screen.
With the EPC configuration completed, users can choose the View List Price option by right clicking a part number in the EPC interface. The Huggins program will open, and display a screen similar to the one pictured below:
Backing up your inventory data is a critical step in maintaining your computer system. After you have entered your inventory and begun using the system, your inventory data will have tremendous value based on the labor involved in entering it into your system. Each and every day that you use this program, the value of your inventory data becomes even more valuable. Imagine how your business might run if all of this inventory data was lost. Imagine how you would feel if your computer was stolen, or your harddrive failed and you had to start over from scratch with no inventory backup. Please – Take a few moments and create a backup policy for your dealership, and appoint an individual to perform the backup.
Dealers often ask us – “How often should I be doing a backup”? There is no simple answer. At a minimum, users should backup their data once a week. Some users choose to perform backups more frequently, and unfortunately, some users choose to do them less frequently. Just remember, In the event of a harddrive failure that would force the restoration of your last backup, the data will only be as current as the last time you performed a backup. In spite of everything you might do, backups are always said to be as good as the last time you actually did a restore. No backup system can ensure or guarantee that the data on the backup was indeed transferred. It is highly recommended that from time to time the backup be used on another system to attempt a restore to test the backup. To further help your business, you can arrange to send Huggins Outboard Marine Programs one of your backup disks. We will test restore the backup and archive the disk for you. If there is a problem with the backup, you will be personally notified and if you ever need that disk returned, simply contact us and we will ship it back to you for free.
We have included a simple to use, fast backup program that will allow you to backup your inventory data to your floppy disk drive. Most users will discover that it takes less than 30 seconds to backup all of your inventory data! As time goes by and your inventory grows, the backup program will actually prompt you to “Insert Disk 2” should the file size exceed the capacity of a single floppy diskette! Considering the value of your inventory data and the time required performing a daily backup, why would you not implement and enforce a backup policy?
You have successfully backup up your inventory data! Be sure, store your backup diskettes in a safe, and secure location. It’s also good idea to always keep a copy of your backup at a location other than your business in the event of a flood or fire.
Please Note: The backup procedure described above backs up your Inventory Data only. If you have a ZIP drive or some other form of removable media and wish to backup your entire Huggins System including Inventory Data, Program Files, etc., Please consult with your network administrator or contact us for alternate backup configurations.
The command line is displayed next and contains drop down menus for the following functions: FILE, VIEW, REPORTS, PICTURES, and HELP. Clicking on the command can access the drop down menus, or via your keyboard using ALT-F, ALT-V, ALT-R, ALT-P, and ALT-H keystrokes. The functions associated with each of these menus are covered in detail later in this document.
The forth Line is called the “Heading” line. The heading line contains abbreviations and descriptive titles for the fields that are contained in the Mercury price file and the stock file. The Headings are as follows:
The DESCRIPTION field contains the 17 character description provided by Mercury on the price diskettes. If the description says see the MFG price book, then there will be some notes in the description field of the paper copy of the Mercury price book available from Mercury Marine
The PRICE field indicates the “dealership list price.” If you are using a custom price formula, this is your list price using your formula. If the part number you called has been superseded or is no longer available from Mercury, this information is displayed in this field just as the paper copy of the Mercury price book does it.
The DISPOSITION field will be filled with an “S” or an “X” if the part number that you are working with has been superseded or is no longer available. No price will be shown and the DISPOSITION code will be as follows:
The NOTES field provides a 20-character notes field that you can use for any purpose you want. Some suggested uses are: keeping up with used parts, cross referencing parts with kits or assemblies that include this part number, cross referencing alternative sources for this part, and backorder information. This field is blank until you type in the notes you want.
The YTD or Year-To-Date field gives the quantity sold of this part number thus far this year. As the quantity field is decreased, the YTD field is increased automatically. YTD applies only to parts that are in your stock file. At the end of each year, there is a special report that you should run which moves the YTD counts for each part into the history area for that part. Detailed instructions for running this report can be found here.(Need Hyperlink)
Clicking the F2 key pictured on the screen or pressing the F2 key on your keyboard will add the current part number to the Pick List in progress. For instructions on starting a new Pick List, click here.
Clicking the F5 key pictured on the screen or pressing the F5 key on your keyboard decreases the QTY field by one and increases the YTD field by one. This is a quick way to remove a part from stock. To remove more than one part from stock, you can click or press F5 more than once or you can use F1=EDIT to manually enter the new quantity. In either case, the YTD field is automatically increased by the amount the QTY is decreased.
Please Note: If you are not sure if you pressed [F5] or not, you can check the TIME & DATE stamp by pushing [F8] to enter DETAILS mode. If the TIME & DATE are current, then you did push [F5]. If you are not sure if you accidentally pushed F5 twice, you will have to check a recent inventory report or just go count the parts in the BIN. To avoid this trouble, always remember what the quantity field was to start with and double check when you are finished to make sure it has been decreased the proper amount. You are allowed to decrease the quantity field down past 0 into the negative numbers. This is to allow you to sell a part you do not have (off of a new engine, from a larger subassembly, or from its component parts) and later make your counts come out right when your parts order comes in and you replace the robbed part. The [F5] key updates the TIME & DATE stamp in the part record, as does any change to the part record.
Please Note: The Point of Sale Program available from Huggins Outboard Computer Programs will generate invoices and decrease stock quantities with each sale made. This is a good alternative to manually updating the quantity of a part each time one is sold.
Please Note: The F5 OUT key can be password protected in order to prevent unauthorized users from removing parts from your inventory. Additional details on setting up this security feature can be found here.
Clicking the F6 key pictured on the screen or pressing the F6 key on your keyboard increases the QTY field by one and recalculates the AVG COST field. This is a quick way to add a part to stock. To add more than one part to stock, you could press or click F6 more than once or you could use F1=EDIT to manually enter the new quantity. In either case, the AVG COST field will automatically be recalculated based on the current cost. Clicking or pressing the F6 key updates the TIME & DATE stamp in the part record, as does any change to the part record.
Clicking the F7 key pictured on the screen or pressing the F7 key on your keyboard will produce a listing of your entire parts inventory in numerical part number order. This listing can then be referenced by the user, or printed by exporting to Notepad.
Clicking the F8 Key pictured on the screen or pressing the F8 key on your keyboard turns the Details view on or off. Users can select which fields are displayed with details turned on by setting the options in the View menu.
Please Note: The default setting for your software is Details off. Users may wish to have the details turned on each time they start the program. Click here for information on how to have details on each time you start your program.
Clicking the F10 key pictured on the screen or pressing the F10 key on your keyboard allows you to stock the new part available from Mercury. For example, part number 47-89984 has been superseded 3 times since it was created. If you search for part number 47-89984, you will see that 47-89984 has been superseded to 47-89984 2, which supersedes to 47-89984 4, which supersedes to 47-89984T 4. Just because the number is superseded does not mean that you might not have any of the older part numbers in your inventory. However, if you wish to “drill down” through the listing of superseded numbers to reach the current number, simply click the F10 key pictured or press the F10 key on your keyboard to do so. Each time you press F10, you will drill down 1 level through the supersede chain. This feature can be a big time saver if you are using an older service manual or microfiche library that contains older part numbers which have since been superseded.
There are four additional lines of information that can be selectively displayed. These are referred to as DETAILS. You can see these fields only when F8=Cost is selected. These details can be turned on or off by clicking the F8 key pictured on your screen, pressing the F8 key on your keyboard, or by clicking the View menu and selecting Show Details.
The second detail line contains the year to date history for the last nine years. The Y1 field contains the year to date count for last year. The Y2 field contains the year to date count for 2 years ago, etc. In order to maintain accurate YTD parts counts, you must “close” your year on an annual basis. Click here for additional information on closing the year.
The fourth detail line contains the pricing information for the part searched, as well as a time and date stamp that indicates the last time the part record was changed. If you are using a custom price formula, the MFG PRICE displayed will be different from the LIST PRICE displayed. The MFG
PRICE is the Mercury suggested list price (the one printed in the paper copy of the Mercury price book from Mercury Marine.) The LIST PRICE displayed will be your selling price. The MFG COST is your cost for this part, and is used in calculating the AVG COST for accounting purposes.
In the event that a user enters a part number that the program does not recognize as a valid Mercury Marine part number, the program will preset the Close Fit menu as pictured above. The program will attempt to take you to a series of part numbers that are as close to the number you typed as possible. In the example pictured above, the part number 89988 was entered which is not a valid part number. The close fit menu opened and highlighted the valid part number 13- 89989 that most closely resembles the number entered (89988). This feature is very helpful in the event you only know part of an existing part number, or enter a part number incorrectly!
In order to use the program for inventory control, users must provide the program with information on the parts they inventory. Users enter a part number, and then edit the information associated with that part number. (see picture below)
The number of parts sold for the year indicated. Users may wish to input this information if they have it available. If not, the program will automatically record this information each year when you close your YTD sales.
The Universal Product Code assigned to this part by the manufacturer. If you have a Bar Code Scanner and you wish to scan your Mercury parts, this is the code that your scanner would send to cause a lookup of this Mercury part. If you ever change the UPC for a Mercury Part with this field, be sure to run the F4, 7, 1 report to add the new UPC-to-Mercury link in the lookup table. You might also run F4, 8, 1 to add it to the screen output that you see when you lookup a part. To delete all of the old UPC’s, run F4, 7, 4 and filter out “BAR CODE..”.
Clicking on this option will export the data contained in the search results field to the Notepad application included with your operating system. From notepad, the information can then be saved or printed depending on your requirements.
Clicking on this option will export the Pick list to the notepad application supplied with your operating system. Once exported, the Pick List can be saved as a file or printed depending on your requirements.
Clicking this option will generate a complete Parts List for all parts currently set up in your system. The parts will be sorted by Mercury Marine part number and displayed in the search results screen of your program. If you wish to print or save this parts list, click FILE and EXPORT CURRENT DISPLAY TO NOTEPAD. Once the report is displayed, simply save or print the report.
The setup screen is accessed by clicking FILE, SETUP or by pressing the F9 key on your keyboard. Please note that these settings should only be modified by management personnel. For security purposes, these screens are PASSWORD protected and can only be modified by users who have the program PASSWORD.
WARNING: Changes to the settings on the setup screens can have drastic effects on your inventory files. DO NOT make any changes to these settings without first backing up your system. Failure to do so could result in losing your inventory information!
In order to make changes to the program settings, authorized users must first enter the proper PASSWORD. The program will not allow users to advance until the proper PASSWORD has been entered. If you wish to change your program PASSWORD, please perform the following:
Some of the setup fields apply to both the old DOS system and the new Windows system. Some users will be using both systems in parallel until they have upgraded all of their computers to pentium level computers to run the Windows version. Until then, only changes made in the Windows F9 setup screen effect both the DOS and windows versions. Changes made in the DOS F9 setup screen affect only the DOS system.
Your Mercury Marine Dealer Number without the M. Dealers with 5 digit dealer numbers need to enter 7 characters in the Huggins program. Example: Your dealer Number is M12345 – Enter 0012345 as your dealer number. If you are not an authorized Mercury Marine Dealer, please leave this field blank.
This setting allows users to configure the program to automatically show details each time the program is launched. Please keep in mind that this feature can be toggled on and off by simply hitting the F8 key while the program is in use
This is the color setting for the Background color for the MS-DOS version of the program. This feature is available in the windows based versions for users who choose to operate both the Windows and DOS versions on the same network.
This is the color setting for the Text color for the MS-DOS version of the program. This feature is available in the windows based versions for users who choose to operate both the Windows and DOS versions on the same network.
This is the color setting for the Accent color for the MS-DOS version of the program. This feature is available in the windows based versions for users who choose to operate both the Windows and DOS versions on the same network.
The Custom Price Setup screen allows you to enter your price ranges, percentages, and fixed increases the way that makes sense for your business! Note that the formula lets you change the numerator and the denominator of the percentage fraction. To add 10% markup, for example, you would make the fraction 110/100. To build in a 10% discount, make the fraction 100/90. The fixed increase is a useful part of the formula allowing you to add a fixed amount to lower priced parts (or all parts for that matter) to cover your inventory overhead. For higher priced parts, this fixed increase can be used to cover UPS postage in case it is a special order or in case you have to reship the part somewhere else.
The Range fields allow users to create their own pricing ranges for applying custom pricing if they choose to do so. Simply enter the beginning dollar amount, and then the ending dollar amount to create a pricing range. The program supports up to 10 custom pricing ranges should your markup strategy require them.
Please Note: Users of the Huggins Accessory Program will need to duplicate custom formulas used in the Mercury Inventory Control program within the Huggins Accessory Program for the MERC vendor. Please refer to your Huggins Accessory Program users guide or contact us if you need assistance with duplicating the custom price formula in the Huggins Accessory Program.
Minimum: This field allows users to set a Minimum selling price for all Mercury Marine parts. Example: If $1.00 is set as the minimum selling price, a part with a suggest list of .85 will automatically be marked up to $1.00.
Please Note: You do not have to use custom pricing in order to utilize this feature. Simply set your minimum selling price and all parts with a suggest list price less than you minimum selling price will be marked up to your minimum selling price!
Rounding: Setting an amount in the rounding field will automatically round all prices to end in this number. With rounding set to 0.05, a part with a published list price of $32.57 will be marked up to $32.60.
When checked, the program will automatically change the size on the font to the largest font that will work with the current width of the screen. If you are having trouble with your fonts, manually choose a font size that works inside the “Font Size” menu and then turn off the automatic font size adjustment.
Please Note: Users can adjust the size of the program window by placing their cursor at the edge of the program window, or in any of the four corners of the program window. When your cursor changes to a double-headed arrow, simply click and drag the window to the desired size. The font size will automatically be adjusted to accommodate the window size you choose!
This option will produce a listing of all of the parts in your computer with QTY is less than the minimum. This includes all parts on order that have not come in yet as well as the parts that need to be ordered.
This option will produce a listing of all of the parts that need to be ordered. You should run this report and then change the MIN and MAX values of any parts that you want added or removed from this list. Rerun this report to make sure it contains the exact list of parts that you want ordered. When you are satisfied the report is suggesting your desired order, generate a purchase order using report Build Midas/MercNet Purchase Order.
The program will automatically assign a PO number based on the current date. If you wish to change this PO number, simply enter the desired number in the Purchase Order Number field. Please note that there is an 8-character limit on Purchase Order Numbers.
Click the OK button to create the purchase order or Cancel to quit. Users who choose OK will be returned to the Part Number Search screen where they will see a listing similar to the one pictured below. This screen displays a listing of the purchase order that was just created. Users can print this information by selecting File \ Print or save this information by selecting File \ Export Current Display to Notepad. Please keep in mind that the purchase order now needs to be communicated to Mercury Marine.
Before you can add the parts in your Purchase Order to your Order P & A Shopping Cart, you must first Upload them to MercNET. Click the Upload button on the Order P & A screen that has the title “P & A Direct Item Entry”.
Click the Browse button and change the “Look in” folder to the dmsout folder inside the C:\MIDASWIN folder where your Huggins system has placed your purchase order. The complete path for the example below is c:\MIDASWIN\dmsout\PO010208.csv. Click the Open button on the “Choose File” dialog window after you have selected the purchase order to Upload. Note: Any old purchase orders you see in this folder can be deleted by clicking on them to turn them blue and then pressing the delete key on your keyboard.
Before checking in a purchase order, users may need to edit the order if the order is incomplete. Open the Edit Purchase Order for Back Orders by pressing CTRL + E keys on your keyboard, or by accessing the Reports menu and selecting 1. Purchase Orders \ 4. Edit Purchase order for Back Orders. You will be presented with a dialog box similar to the one pictured below:
Select the purchase order that needs to be edited be either double clicking the purchase order number, or by highlighting the purchase order number and clicking the Open button. In the example pictured above, we need to edit purchase order number PO121802.ORD as there were some 30- 60794A 4 Gimbal Bearings backordered. After selecting the proper PO number, you will be presented with the following dialog box:
Double click any part number that you need to edit to open the Edit line on Purchase Order dialog box that appears below. In the example pictured below, the part number 30- 60794A 4 has been selected:
Adjust the quantity in the “Quantity that actually shipped on this Purchase Order” field to reflect the actual quantity received if you received less than the number ordered. If you didn’t receive ANY (zero) of the part number in question simply click the Zero arrived – OK button. In the example pictured above, part number 30- 60794A 4 was backordered. Press the Zero arrived – OK button and repeat these steps for all part numbers that were not included with your order. Once you have adjusted the “Quantity that actually shipped on this Purchase Order” for each part number that was not included with the shipment, you are ready to Check in the Purchase Order.
Please Note: Editing the part numbers does not remove them from the Purchase Order. The items will still be shown as “On Order” in the program. You are simply “editing” the purchase order in preparation for checking it in to your program via the Check in Purchase Order report.
Launching the Check in Purchase Order report will produce a dialog box similar to the one pictured below. Select the purchase order that needs to be checked in by either double clicking the purchase order number or by highlighting the purchase order number and clicking the Open button.
By checking in the order, the program adds the quantity ordered to the quantity in stock, subtracts the quantity ordered from the QTY ON ORDER, and removes the PO# if all of the ordered parts came in. If there is still a QTY ON ORDER amount, then one of two things has happened:
Some of the order was backordered and you edited the quantity using Edit Purchase Order for Back Orders in which case the backordered amount remains in the QTY ON ORDER field and the purchase order will remain in the Purchase Order Field. Please Note: If you do not keep backorders, then you will have to manually remove the QTY ON ORDER and the PO# information for backordered parts.
After this order was placed, enough of this part was sold such that the QTY plus the QTY ON ORDER again dropped below the MIN value. Another purchase order was generated for this part. The remaining amount in the QTY ON ORDER is the amount ordered in the remaining purchase order and the PO# listed is the most recent PO.
Click Yes to remove the Qty On Order status for each part number contained in the purchase order. This will clear the PO Number, Order Date, and Qty on Order fields for each part number contained in the purchase order.
This option produces a listing of all of the parts you have on order. This list includes backordered parts as well as parts on orders currently in progress. The PO# and the REORDER DATE fields indicate if this part is on an order currently in progress.
This option will convert the Midas Price book Update files into your Mercury Marine parts database. These weekly updates are available to authorized Mercury Marine dealers via the MercNet web site, or via communications through the Midas system. Once downloaded via MercNet or Midas communications, the update files are placed in the \MIDASWIN\HISTORY\ folder. (Example: C:\MIDASWIN\HISTORY\20021214.PBP). Once downloaded, execute this report by either clicking on the option or simply pressing the CTRL + M keys on your keyboard. The Huggins Mercury Inventory Control program will then import the weekly updates and update your pricing database.
Please Note: Each year Mercury will send out a price/part reset for you to install. You will need to call us to receive the converted price information as well as new aftermarket data and supersedes. These updates can be forwarded to you automatically if you choose to participate in our “Auto Update” program.
This option produces a listing of all of the parts in your computer with QTY=0 and YTD=0. These are probably special order items that you ordered last year and kept in your computer for historical purposes.
Please Note: If you started the year with these parts in your inventory, these might be oversights that need to be reordered. If these are special order parts, it makes your inventory statistics more accurate if you leave them in your computer.
Please Note: This report is excellent insurance against a computer failure. With this report in hand, you can continue to do business without your computer (marking usage on the paper in bright ink) allowing you to catch up when the computer is running again.
This option produces a detailed listing of all of the parts you stock. The dealership list price is listed along with the quantity, notes, bin information, and YTD sales information. This report prints out every piece of information about every part that you stock.
This option displays very important inventory management information. This option shows how many parts you have sold so far this year and how many different part numbers were required to sell these parts.
Please Note: At the end of the year, if the number of different part numbers is way below the number of part numbers that you stock, you should consider a careful analysis of your parts. There is a very fine line between wasting too much of your capital in your parts inventory versus holding up service jobs (and also your money) waiting for parts.
This report also displays dollar totals for your inventory calculated by “average cost”, “current cost”, “suggested list price”, and “dealership list price”. The totals for “suggested list price” and “dealership list price” will match unless you are utilizing a custom pricing formula. These inventory totals are displayed for the current year. This report also details dollar totals for this year’s sales activity, as well as the previous nine years sales activity. Users will also notice a column that indicates the number of errors associated with each calculation. These errors represent parts that are currently set up in your inventory that are missing on of the following figures:
These are reported as errors simply because the value for “average cost”, “cost”, “list” or “dealership list” is $0.00 and therefore not included in the calculation that represents the dollar total. Any part number that has an error associated with it will appear at the top of the report with an explanation of the error. Users are encouraged to correct any errors in order to ensure accurate inventory totals! These are tools to assist you located in the Utilities menu.
The report also includes a count of parts in your inventory that are not in the Pricebook. These could be typographical mistakes or they could be parts that are so obsolete that Mercury has dropped them from their “History Book”. When we provide price updates, we include a list of the parts that have been deleted from the Pricebook. If you discover that you have older inventory that is not included in the Pricebook, you will need to manually edit the cost, average cost, and List price fields using the Edit command for the specific part number.
The Huggins Mercury Inventory Control system provides YTD sales totals for each part number you inventory. The system also maintains a 9-year sales history for each part number you inventory. This option should only be used when you want to move the YTD count for each of the parts that you stock into the 9 year history. All of the history counts move down one year, and the oldest year is moved out of the history counts. It is very important that you do not interrupt the computer while this utility is running. If you do, you will have some parts with zeroed YTD fields and some that have not been zeroed. You will have to rerun the report to zero them all. The parts that are processed twice will have their history counts moved down two years as a result.
Click Yes to continue or No to cancel this action. Should you choose to continue, the program will rotate your current YTD totals to Year 1 of the history file and zero all current YTD totals. You will then be presented with the following dialog box:
Many dealers elect to print this report without the quantities printed to ensure that each part is counted during a physical inventory. Click Yes to produce the report with quantities included or No to omit the quantities. The resulting report includes dealership list price, notes, bin information, and YTD sales information for each part you stock sorted by Bin location.
This utility will compare your inventory’s part numbers to the current part numbers in the Mercury Parts database. This utility will correct part numbers in your inventory database that have improper prefixes, suffixes, spaces, and dashes.
This utility will repair the formatting of all of Mercury’s part numbers and supersede fields so your database works correctly with your Huggins system. Ever since April 2007 when Mercury Marine switched to Oracle, the potential for part numbers with formatting errors has increased. NGK spark plug BUHW which is Mercury Marine part number 33-97180 which supersedes to 88-97180Q is one example of 204 part numbers that Mercury formatted improperly in the past. This report will correct the formatting mistake. You should run F4, 6, 2 ro re-sort your price file after making these repairs. If you have done some of the weekly downloads from MercNET or Pricebook for Parts, you should also check for and repair any duplicates using F4, 6, 3 and F4, 6, 4. You should run F4, 4, 8 to re-build the reverse supersede database to pick up any mistakes in the supersede fields.
Adds new Mercury UPC information that is useful to dealers with bar code scanners. The MERINVER.TXT file that this report controls is the database that translates the UPC to the Mercury Part Number. This has nothing to do with the listing you see below a part number, that is the MERAFTER.TXT database which is for humans to read, not for the computer to use for lookups. You might want to also run F4, 8, 1 after you finish this report and manage new UPC’s in parallel between these two databases.
Adds Mercury compressed part numbers to allow you to enter part numbers without spaces. For example, you can enter “89984T 4” as “89984T4”. After April 2007 and Service Bulletin SB2007-07, Mercury is using the compressed part numbers internally in their Oracle database. Dealers still have part numbers on the shelf with the spaces. Electronic Parts Catalog will continue showing part numbers with spaces, even after the re-design planned for 2014. It is nice to allow dealers to enter part numbers with or without the spaces. This database has already been setup for you. This report is here for the part numbers that Mercury adds in the weekly/daily downloads. The compressed shortcuts for those part numbers will be added by this report.
Filter the inverted aftermarket database by removing all of the part numbers for one of the companies. If the UPC for a Mercury part changes during the year or is corrected during the year, you might want to delete all of the old UPCs and then re-add all of the UPCs. This will delete the wrong one and then it will not get re-added. Same way for an aftermarket association with the wrong Mercury part number. You can delete the aftermarket association with a particular company using this utility. Contact Huggins Outboard to get the latest aftermarket files.
Adds Mercury compressed part numbers “MERCURY 07” to allow you to see the part numbers without spaces. For example, when you lookup “89984T 4”, you see a listing for “MERCURY 07 89984T4”. After April 2007 and Service Bulletin SB2007-07, Mercury is using the compressed part numbers internally in their Oracle database. Dealers still have part numbers on the shelf with the spaces. Electronic Parts Catalog will continue showing part numbers with spaces even after the re-design planned for 2014. You might want to show the part numbers with and without the spaces. This database was NOT setup for you by Huggins by default, this report gives you the option of adding these outputs. If you change your mind, these parts without spaces can be filtered out by filtering the “MERCURY 07” entries from the MERAFTER.TXT file using F4, 8, 4.
Filter the aftermarket database by removing all of the part numbers for one of the companies. If you are tired of seeing aftermarket suggestions for AQUA-POWER since they are out of business and you do not have any AQUA-POWER inventory, then you can filter these from this database using this report. If you filter out a company and then change your mind and want to add that company back into your aftermarket database, please call Huggins Outboard.
This option allows you to turn on or turn off the cropping of the parts images displayed. Cropping the images will automatically size the windows the images are displayed in, saving you desktop space. A checkmark adjacent to the option indicates that it is currently turned on.
Please Note: Users can manually size the pictures on the computer screen. Simply place your mouse pointer in one of the corners of the image window until it changes to a double-headed arrow. Once the cursor changes simply click the left mouse button and drag the window to the desired size.
Clicking on this option will initiate a connection to the Internet and connect you with the Huggins Web site. This site contains information on additional Huggins software programs, as well as information on price updates.
Clicking on this option will initiate a connection to the Internet and connect you with the Huggins Customer Service web site. This site contains information on program upgrades, updates, as well as current parts counts for the Mercury Marine price database.