This guide describes the functions available to users of the Huggins Evinrude/Johnson Inventory Control Program. This guide will assist you with the operation of your Huggins Evinrude/Johnson Inventory Control Program. Users who have experience with previous versions of Huggins Inventory Control software will discover that we have worked very hard to make your transition to this version a simple one. Many of the keystrokes required to perform activities have been retained, and new features have been added to help you manage your inventory. New users should find the program easy to use with simple drop down menus and keyboard “shortcuts” which simplify navigation. Whether you are a new user, or a seasoned user of the Huggins System, please take a few moments and read through this guide to familiarize yourself with the program’s capabilities.
This guide has been divided into two sections: a Users Guide and a Reference Guide. The Users Guide covers common questions often asked about system operation and presents “How To” questions that users often ask. The Reference Guide provides detailed information about the programs functionality, covering each program option in detail. Users can navigate through the guide by pressing PAGE UP and PAGE DOWN on their keyboards or via the highlighted hyperlinks that appear throughout the document.
While using the guide please remember, there is no such thing as a dumb question! If after researching an issue you still have questions, or if you have suggestions that you believe would enhance the program, simply contact us and let us know! Our dealer network has helped make the Huggins Inventory Control Program the best product of its type available today. With your continued support and cooperation, we are confident that our software will help you manage your inventory and make your business more profitable.
In order to search for a part number, users simply type the part number in the Enter Part Number to Search field and press enter. The Huggins Program then searches for the part number requested. You can enter part numbers with or without the leading zeros. If you leave the leading zeros off a part number that you enter, you will see that they have been added for you by the program.
Users can access the Program setup options by clicking the F9 button on the screen, by pressing the F9 key on the keyboard, or via the File\Setup menu option. For security purposes, users will need to enter the system PASSWORD before any changes can be made to the system configuration.
Changes are made to the default system filenames by accessing the system Setup menu. Users are discouraged from changing the default filenames unless directed to do so by Huggins technical support personnel.
Users can change the printer used for a report in the Print dialog. Click the File menu and choose Print. This Huggins Inventory Control Program creates all reports in the Search Results Field on your computer’s screen. Reports can then be printed by clicking File\Print Preview, File\Print, or by clicking File\Export Current Display to Notepad. When you print from File\Print Preview, you cannot select a range of pages and you cannot select a printer other than your default windows printer. When you print from File\Print, you CAN select a range of pages and you CAN select a printer other than your default windows printer. When you export to Notepad, the contents in the search results field will then be displayed within the notepad application included with your operating system. Once the information is displayed in your systems notepad application, you can save the information with a file name of your choice, or print the information with your default Windows printer.
Users can change the company name displayed on the main screen by accessing the Setup menu. There is a “Company name:” slot on the setup screen for you to type the name that you want displayed on your screen.
In today’s challenging business environment, many dealers elect to implement custom pricing to make them more profitable. Users can implement custom pricing by accessing the system Setup screen and then clicking on the Custom Price Setup tab.
Loading your existing inventory into the Huggins Inventory Control Program in an accurate manner will ensure that the system manages your inventory properly. Many users choose to take a physical inventory of their existing parts before starting this task, and some users choose to use an existing inventory record such as a card file or inventory report from another computer program. Users should evaluate the accuracy of any existing information before relying on it as the source for setting up your inventory in the Huggins System. Users that are converting from another computer program should be aware that Huggins Outboard Computer Programs can convert your existing inventory data for use in the Huggins System for a small fee. Please feel free to contact us for additional information on data conversion if you are using an existing computer program and are confident that the information is current and accurate.
To begin loading your inventory, users will need to turn on the Show Details option by selecting it in the View menu, by clicking on the the F8 button, or by simply pressing the F8 key on your keyboard.
Type the part number you wish to enter into the Enter Part Number to Search field and press Enter. You will see several columns of information including: the part number you typed followed by a description and a price. Next, click the F1 button on your screen or simply press the F1 key on your keyboard to access the Edit Part Information dialog box. Once the Edit Part Information dialog box is displayed, enter the information for BIN, QTY, NOTES, YTD, INFO, Y1-Y9 HISTORY, AVG COST, MIN, & MAX. Users can navigate from field to field by pressing ENTER, TAB, or by simply clicking the mouse cursor in the appropriate field they wish to access. Once the information has been entered, click the SAVE button to record the information. Users will then be returned to the Enter Part Number to Search field, which will display the part number entered along with all inventory information for that particular part number.
You will need to repeat the above steps for each part number you wish to enter into your inventory.
Enter the part number into the Enter Part Number to Search field and press Enter. Click the F5 button on the screen or press the F5 key on your keyboard. Clicking or pressing the F5 key DECREASES the field by one and INCREASES the YTD field by one. To remove more than one part from stock, click or press F5 multiple times or use F1 to manually enter the new quantity. In either case, the YTD field will automatically be increased by the amount the QTY field is decreased.
Please NOTE: The Point of Sale Program available from Huggins Outboard Computer Programs will generate invoices and decrease stock quantities with each sale made. This is a labor saving alternative to manually updating the quantity of a part each time one is sold.
Enter the part number into the Enter Part Number to Search field and press Enter. Click the F6 button on the screen or press the F6 key on your keyboard. Clicking or pressing the F6 key INCREASES the QTY field by one and recalculates the AVG COST field. This is a quick way to add a part to stock. To add more than one part to stock, press F6 multiple times or use F1 to manually enter the new quantity. In either case, the AVG COST field will automatically be recalculated based on the current COST.
Enter the part number into the Enter Part Number to Search field and press Enter. Once the information on the part number is displayed, click the F1 option displayed on your screen or press the F1 key on your keyboard to open the Edit Part Information dialog box. Click the “Delete This Part” button located in the lower right hand corner. Additional information on deleting parts is available here.
Enter the part number into the Enter Part Number to Search field and press Enter. The program will search through the parts price database and return information on the part in the Search Results Field. There are a few rules to follow when entering part numbers:
You can leave the leading zero off part numbers:
Type: 580148 or 0580148
Part numbers must be exact, one digit off and you get a completely different part:
Type: 580148, not 580149
You can scan the bar coded UPC from an item using a Bar Code Scanner:
Scan: 745419015923 for 0580148
You can type the 12 digit UPC number to test this capability:
Type: 745419015923 for 0580148
Users can create a new Pick List by clicking File\. Doing so will delete the existing Pick List, and start a new one adding the current part displayed as item 1 on the list. Additional information on creating a Pick List can be found here.
If you have already started a Pick List and would like to add more parts to it, simply enter the part number to add in the Enter part number to search field, press ENTER, and then click the F2 button on the screen or press the F2 key on your keyboard.
When you entered your inventory into the system, you had the option of setting a MIN quantity for each part number. This MIN quantity represents the lowest quantity you intend to have in stock. The Huggins System will generate a Low Stock listing that represents all part numbers where the current QTY is less than the MIN quantity. To generate the listing, click the Reports menu and select 1. Purchase Orders \ 1.Low Stock Report. This listing will include all of the parts that have not come in yet, as well as the parts that need to be ordered. Additional information on the Low Stock Report can be found here.
Users can generate a Suggested Reorder Report by pressing CTRL + S on their keyboard or by accessing the Reports menu and selecting 1. Purchase Orders \ 2. Suggested Reorder Report. If the Suggested Reorder Report contains part numbers that you do not wish to order, you will need to adjust the MIN quantity of each part number in question. This can be done by double clicking the part number which will launch the Edit Part Information dialog box. Adjust the MIN quantity and re-run the Suggested Reorder Report. Additional information on the Suggested Reorder Report can be found here.
Users are encouraged to generate a Suggested Reorder Report prior to generating a Purchase Order. Once the Suggested Reorder Report reflects the parts you wish to order, Launch the Build Purchase Order report by either pressing CTRL & B on your keyboard, or via the Reports menu – Reports \ 1.Purchase Orders \ 3. Build Purchase Order. When you create your Purchase order, you choose if you want to import and transmit the order with your DealerPort Offline software or use BRP’s Ibatch30 interface. Click here for detailed instructions on this process.
Purchase orders created by the Huggins Inventory program can be sent to Evinrude/Johnson via your DealerPort communications software. Click here for detailed instructions.
Dealers often receive orders that are incomplete. This happens when parts are backordered, or shipped from alternate locations. Before checking in a Purchase Order, you will need to edit the Purchase Order to reflect items that are backordered and are not included with the shipment. You will need to access the Edit Purchase Orders for Backorders report. Access this report by pressing CTRL+E on your keyboard, or through the Reports menu by clicking Reports \ 1. Purchase Orders \ 4. Edit Purchase orders for Backorders. Additional information on editing purchase orders can be found here.
You can check in Purchase Orders by accessing the Reports menu - Reports \ 1. Purchase Orders \ 5. Check in Purchase Orders. Additional information on checking in orders can be found here.
You can delete Purchase Orders by accessing the Reports menu - Reports \ 1. Purchase Orders \ 6. Delete Purchase Order. Additional information on deleting orders can be found here.
Simply press CTRL + M on your keyboard or click the Reports menu and select 1. Purchase Orders \ 8. Show all parts managed by StockPro. Additional information on this feature can be found here.
Year End processing is performed on an annual basis to close the current year. Access the Reports menu and select 3. Stock Reports \ 6. End of Year Processing to reset YTD report. Additional information on this report can be found here.
Access the Reports menu and select 3. Stock Reports \ 7. Pricebook sorted by bin location report. Additional information on this report can be found here. We recommend that you print this report once with quantities included, and once without quantities. Provide the personnel taking the physical inventory with the copy that does not include quantities. This will prevent inventory personnel from assuming that the current quantity is correct and skip over small parts or parts that are difficult to count. Have your inventory personnel count and write in the actual quantity for each part number, then use the copy with quantities included to verify proper inventory counts.
Access the Reports menu and select 4. Utilities \ 1.Set all Min’s and Max’s to the current QTY utility. Additional information on this utility can be found here. If you just entered your inventory and you did not enter Min/Max information but you want to keep a perpetual inventory, you need to run this report to initialize your Min/Max settings to maintain your current inventory levels. At any point in the future as you are generating weekly purchase orders, you can tune the Min/Max settings for the parts that you have sold to alter the perpetual inventory calculations. For example, if a re-order was triggered and you do not want to re-order at this time, you can lower the Min setting.utility. Additional information on this utility can be found here. utility. Additional information on this utility can be found here. This report is useful for cleaning up your inventory before running your end of year report. All parts with $0.00 Average cost are identified as errors. For your accounting numbers to be correct, you need to have an accurate cost for every part in stock. utility. Additional information on this utility can be found here. This report is useful for writing off N/A parts that are no longer listed with price information by the manufacturer. The $0.01 value will not increase your inventory cost very much and it will prevent the program from listing the N/A parts as errors.
If users inadvertently run the 3.\ 6. End of Year Processing to reset YTD report more than once and would like to rotate their YTD sales histories backwards, access the 4. Utilities \ 5. utility. Additional information on this utility can be found here. utility. Additional information on this utility can be found here. This is a drastic step. A physical inventory must be taken after this step in order to get your quantities correct in your computer. A safer step might be to access the Reports menu and select 3. Stock Reports \ 7. Pricebook sorted by bin location report. You can print this report without the quantities showing. You can hire part-time labor to take inventory and write the quantity on the report. Then you can compare the quantiites printed on the report with the amounts listed in the computer.
We recommend that you make a backup of your Inventory Data once a week. Click on the “Stockfile Backup” icon in your Huggins Programs group to initiate a backup to your 3.5” floppy disk drive. Additional information on backing up your inventory data can be found here.
Huggins Outboard Computer Programs provides software on computer CD-ROM disks. Our goal is to make the installation process as simple as possible for you! To install your Inventory Program simply insert your CD-ROM into your CD-ROM drive. The installation program should start automatically in less than 30 seconds. In the event that your computer does not recognize the automatic installation utility on your CD-ROM, simply click START, RUN and type D:\SETUP to launch the installation process. You may need to substitute your CD-ROM drive letter if it is different than D:\ . Once the installation begins, simply follow the on-screen instructions to complete the installation.
Please Note: The default (standard) installation location for your Huggins software is in the C:\Huggins folder. We encourage all users to load the software in this location to simplify installation of future price updates, program upgrades, and to insure the functionality with existing Huggins software as well as software provided by other companies that is compatible with the Huggins System. If you or your system administrator choose to load the software in a different location on your computer system, please contact Huggins Outboard Computer Programs and advise us as to the installation location of your Huggins System so that we can update your customer records for future reference.
The Huggins Inventory Control Program is available in a network compatible version. If you purchased a network version, your installation CD will present you with two installation buttons. One of the buttons is used to install the software on your “server” computer, and the other button is used to install the software on your “client” computers. After clicking the proper button for your installation, simply follow the on-screen instructions to complete the installation.
Please Note: The default installation location for “client” computers in a network environment requires the use of a mapped H:\Huggins drive letter. Your network administrator should have client computers pre-configured with an H:\Huggins drive prior to installation of the Huggins Inventory Control Program. If you will be doing a network installation of the PartSmart software, you can simplify your installation and network setup by installing Huggins and PartSmart on the same shared hard drive.
Your network performance will depend on the performance of your network as well as the computers involved. A slow server will slow access for everyone. A slow network will slow access for everyone. A slow client will slow access for this one computer only. If the speed of the reports, such as the F7 parts list or the Suggest Reorder report, needs improving, ensure that all of your ethernet components are 100M. A 100M switch or router to connect your computers is needed for optimal performance. 10M Ethernet can be a bottleneck when accessing information across a network. Network performance is excellent with 100M ethernet with Windows98, WindowsME, Windows2000, WindowsXP Home, and WindowsXP Pro. When choosing a server for your network, keep in mind that WindowsXP Home has a 5 user limit. If you choose WindowsXP Home as your server, you can connect only 5 additional computers that will access the Huggins shared inventory information. Do not overlook the possability of using an older slower machine as a file server. The file server requirements are such that any computer manufactured after the year 2000 has the capacity to function as a file server. Anyone setting up a network today should consider using a Network Attached Storage device instead of a Windows machine operating as their File Server. The cost is less and the upkeep is less.
An alternative network install using a Network Attached Storage device in place of a file server is possible. In this case, you simply indicate the H:\Huggins drive letter on your “server” install. You also indicate H:\Huggins on the “client” install. A Network Attached Storage device is a small computer accessory that allows all of the computers on your netowrk to share a common harddrive. The harddrive in the NAS device is not dependent on Windows Updates, Anti-Virus updates, Anti-Spam updates, etc. It is a low maintanance, high performance file server. The NAS device plugs into 110V power (you should use a battery backup device) and it plugs into your ethernet. Some administration is required, but it is less than is required for a Windows machine. For example, you will need to setup the user names that login to your client computers. You would allow these users to access a share on the NAS that contains a Huggins folder. The clients would link to the share as the H: drive. This allows the clients to access H:\Huggins in the standard way.
Evinrude/Johnson dealers who use the PartSmart software from ARI can access their Huggins inventory information directly from the PartSmart interface. Dealers find this useful since they see their bin location, quantity on hand and selling price right on the PartSmart screen. Particullary useful is the supersede chaining that takes place in the Huggins software. If the part number you are searching in PartSmart is in stock under a newer number, you will see an indicator in the BIN location field for the part number that you are searching for. This way, you do not need to check every part number in the supersede chain inside PartSmart. You will know if you stock the replacement part the first time.
PartSmart Lookup with View List Price Selected
To configure your PartSmart software for use with the Huggins Inventory Program, launch PartSmart by clicking on a desktop icon or by clicking Start \ Programs \ Parts Lookup \ PartSmart. Click on the Utilities button and you will see a Utilities window. Click on the “Configure PartSmart” button and you will see a “Configuration” window. On the “Paths” tab that this window starts in, you will see a slot for “BSV Link”. BSV stands for Business System Vendor. In this case, Huggins Outboard is providing your business system. Enter “C:\Huggins\hug_psmt.exe”. This is the program that PartSmart calls for all lookups into the Huggins system. In a network environment or a Network Attached Storage environment, you would enter “H:\Huggins Outboard hug_psmt.exe”. Click “OK” to close the “Configuration” window and then click “Close” to close the “Utilities Menu”. Now you are ready to lookup parts in your linked PartSmart/Huggins system.
PartSmart Configuration Window
Huggins Inventory Information for part number 580416
Backing up your inventory data is a critical step in maintaining your computer system. After you have entered your inventory and begun using the system, your inventory data will have a tremendous value based on the labor involved in entering it into your system. Each and everyday that you use your computer the value of your inventory data becomes even more valuable. Imagine how you would feel if your computer was stolen, or your harddrive failed and you had to start over from scratch with no inventory backup. Please – Take a few moments and create a backup policy for your dealership, and appoint an individual to perform the backup.
Dealers often ask us – “How often should I be doing a backup”? There is no simple answer. At a minimum, users should backup their data once a week. Some users choose to perform backups more frequently, and unfortunately, some users choose to do them less frequently. Just remember, In the event of a harddrive failure which would force the restoration of your last backup, the data will only be as current as the last time you performed a backup.
We have included a simple to use, fast backup program that will allow you to backup your inventory data to your floppy disk drive. Most users will discover that it takes less than 30 seconds to backup all of your inventory data! As time goes by and your inventory grows, the backup program will prompt you to “Insert Disk 2” should the file size exceed the capacity of a single floppy diskette! Considering the value of your inventory data and the time required performing a daily backup, why would you not implement and enforce a backup policy?
· Make sure all users have “closed” the Huggins Inventory Program on all computers.
· Insert an empty floppy disk into your floppy disk drive (A:).
· Double click the “Stockfile Backup” icon located in your Huggins Programs folder.
· Be sure the empty diskette is in your floppy drive and press any key on your keyboard to begin the backup.
· Once completed, you will be presented with a screen showing the allstock.zip file and the time and date of backup.
· Write the time and date you see on the computer screen on the sticker on the floppy diskette.
· Press any key to return to your desktop.
You have successfully backup up your inventory data! Be sure and store your backup diskettes in a safe and secure location. It’s also good idea to always keep a copy of your backup at a location other than your business in the event of a flood or fire.
Please Note: The backup procedure described above backs up your Inventory Data only. If you have a ZIP drive or some other form of removable media and wish to backup your entire Huggins System including Inventory Data, Program Files, etc., Please consult with your network administrator or contact us for alternate backup configurations.
Using the same diskette to backup your inventory week after week is not a good idea. One problem is that the diskette will get used 52 times a year and will eventually wear out from repeated use. Another problem is that your inventory could become partially damaged and you might backup the damaged inventory before you notice the damage. If you are using a single diskette for backup, you have a single point of failure. A better strategy involves rotating a box of 10 diskettes in the following pattern:
Disk 1 can be used for your first monthly backup. Disk 2 can be used for your first weekly backup. Disks 3-10 can be rotated for daily or weekly backups. At the end of the week, use the next disk up for rotation as the new weekly backup. Put the old weekly backup in the back of the rotation. Same thing for the end of the month. Use the next disk up for rotation as the new monthly backup. Put the old monthly backup in the back of the rotation. This way, if a problem causes your inventory to become partially damaged, you might not notice the problem for a few days; but when you do notice the problem, you will have several chances to find a good backup.
Part Number Search Screen (No Part Number has been entered.)
The first screen you see when you start the Inventory Program is the Part Number Search Screen. Let's cover this screen from the top down.
The blue title bar displayed at the top of the window displays the Program icon and the program name “Evinrude / Johnson Inventory Program”.
Please Note: The icon shown will be displayed in your windows task bar when the program is minimized.
The command line is displayed next and contains drop down menus for the following functions: FILE, VIEW, REPORTS, PICTURES, and HELP. The drop down menu’s can be accessed by clicking on the command or via your keyboard using ALT-F, ALT-V, ALT-R, ALT-P, and ALT-H keystrokes. The functions associated with each of these menus are covered in detail later in this document.
The first line contains your dealership name. This name has been set up in the program for you. Should you ever need to change this name, just give us a call and we can help you.
The second line contains the name of the program: Evinrude / Johnson Inventory.
The third line prompts the user to “Enter Part Number to Search” This is where you enter part numbers to obtain information.
The forth Line is called the “Heading” line. The heading line contains abbreviations and descriptive titles for the fields that are contained in the price file from BRP and the stock file that the Huggins System creates for you. The Headings are as follows:
“*” = BRP is your sole source for this part.
“ ” = This is a competitive part, (i.e. there are aftermarket manufacturers).
Depending on your dealer type, this determines the discount for captive parts. For competitive parts, all dealer types get the full discount.
CODE FULL PACKAGE PAC
---- ---- ------- ---
10% 8% 6%
B 20% 17% 12%
C 25% 22% 15%
D 30% 26% 19%
E 32% 28% 20%
F 33% 29% 21%
G 36% 31% 22%
40% 35% 25%
H 40% 35% 25%
J 43% 37% 27%
K 45% 39% 28%
L 46% 40% 29%
M 50% 44% 31%
N 55% 48% 34%
O 60% 52% 37%
P 67% 58% 42%
Q 49% 49% 49%
R 70% 61% 44%
S 0% 0% 0%
T 0% 0% 0%
X 0% 0% 0%
1 Most active part. Should be considered as regular stock item.
2 Fast moving part. Should be considered as regular stock item for most dealers.
3 Less active part. Should be stocked according to demand.
4 Slow moving part. Order only as needed.
5 Very slow moving part. Order only as needed.
6 For special order only.
7 OBSOLETE, NOT AVAILABLE, NOT RETURNABLE.
The PART Number field contains the part number you searched for. If you ever get unexpected results, check this field to see if the part number is correct.
The DESCRIPTION field contains the 18 character description provided by BRP on the price diskettes. If the description says “SEE PRICEBOOK”, then there will be some notes in the description field of the paper copy of the price book. In many cases, we have entered this information into our databases, and we can show you this information on the screen. This information is not as structured as the price file updates, and we do not get regularly scheduled deliveries of this information from BRP.
This is the package quantity for this part. For example, say it is 5. If you buy less than 5, you will receive 5. If you buy 6, you will get 10. Your order will always be rounded up to the next highest multiple of 5.
The PRICE field indicates the “dealership list price.” If you are using a custom price formula, this is your list price using your formula. If the part number you entered has been superseded or is no longer available, this information is displayed in this field just like the paper copy of the price book does.
The BIN field identifies the 6 character stock room location of a part you stock. You must enter this information for each part in your inventory; otherwise the field appears blank.
The QTY field identifies the current quantity on hand for the part searched. Quantity will only be present for parts in your stock file.
The NOTES field provides a 20 character notes field that you can use for any purpose you want. Some suggested uses are: additional bin locations, keeping up with used parts, cross referencing parts with kits or assemblies that include this part number, cross referencing alternative sources for this part, customer name and phone# for special orders, and backorder information. This field is blank until you type in the notes you want.
The YTD or Year-To-Date field gives the quantity sold of this part number thus far this year. As the quantity field is decreased, the YTD field is increased automatically. YTD applies only to parts that are in your stock file. At the end of each year, there is a special report that you should run which moves the YTD counts for each part into the history area for that part. Detailed instructions for running this report can be found in the Stock Reports section.
The white space in the center of the program screen will display the results for the part number searched.
The bottom of the program window contains a series of buttons that correspond to the following functions.
Clicking the F1 button on the screen or pressing the F1 key on your keyboard will open the Edit Part Number dialog box as pictured here.
Clicking the F2 button on the screen or pressing the F2 key on your keyboard will add the current part number to the pick list in progress. For instructions on starting a new pick list, click here.
Clicking the F3 button on the screen or pressing the F3 key on your keyboard exits the program.
Clicking the F4 button on the screen or pressing the F4 key on your keyboard opens the Reports Menu pictured here.
Clicking the F5 button on the screen or pressing the F5 key on your keyboard decreases the QTY field by one and increases the YTD field by one. This is a quick way to remove a part from stock. To remove more than one part from stock, you can click or press F5 more than once or you can use F1=EDIT to manually enter the new quantity. In either case, the YTD field is automatically increased by the amount the QTY is decreased.
Please Note: If you are not sure if you pressed [F5] or not, you can check the TIME & DATE stamp by pushing [F8] to enter DETAILS mode. If the TIME & DATE are current, then you did push [F5]. If you are not sure if you accidentally pushed F5 twice, you will have to check a recent inventory report or just go count the parts in the BIN. To avoid this trouble, always remember what the quantity field was to start with and double check when you are finished to make sure it has been decreased the proper amount. You are allowed to decrease the quantity field down past 0 into the negative numbers. This is to allow you to sell a part you do not have (off of a new engine, from a larger subassembly, or from its component parts) and later make your counts come out right when your parts order comes in and you replace the robbed part. The [F5] key updates the TIME & DATE stamp in the part record as does any change to the part record.
Please Note: The Point of Sale Program available from Huggins Outboard Computer Programs will generate invoices and decrease stock quantities with each sale made. This is a good alternative to manually updating the quantity of a part each time one is sold.
Please Note: The F5 OUT key can be password protected in order to prevent unauthorized users from removing parts from your inventory. Additional details on setting up this security feature can be found here.
Clicking the F6 button on the screen or pressing the F6 key on your keyboard increases the QTY field by one and recalculates the AVG COST field. This is a quick way to add a part to stock. To add more than one part to stock, you could press or click F6 more than once or you could use F1=EDIT to manually enter the new quantity. In either case, the AVG COST field will automatically be recalculated based on the current cost. Clicking or pressing the F6 key updates the TIME & DATE stamp in the part record, as does any change to the part record.
Clicking the F7 button on the screen or pressing the F7 key on your keyboard will produce a listing of your entire parts inventory in numerical part number order. This listing can then be referenced by the user, printed, or exported to Notepad. Your can double click on any of the lines in this display to edit the part information. This report is a live report in that any changes you make to the edit screen will be visible in the F7 listing immediately. Please make note of the usefulness of this listing in maintaining your inventory. You or your parts manager will use this list to keep your inventory information accurate.
Clicking the F8 Button on the screen or pressing the F8 key on your keyboard turns the Details view on or off. Users can select which fields are displayed with details turned on by setting the options in the View menu.
Please Note: The default setting for your software is Details off. Users may wish to have the details turned on each time they start the program. Click here for information on how to have details on each time you start your program.
Clicking the F9 button on the screen or pressing the F9 key on your keyboard will launch the program setup options. Click here for additional information on program setup options.
Clicking the F10 button on the screen or pressing the F10 key on your keyboard allows you to bump down the supersede chain one part number at a time. Each time you press F10, you will drill down 1 level through the supercede chain. This feature can be a big time saver if you are using an older service manual or microfiche library that contains older part numbers which have since been superceded. A sample BRP part number to lookup to experiment with this feature is 281183. This is a remote control that has been superseded many times through the years. Pressing F10 will move down the supersede list one supersede at a time.
There are four additional lines of information that can be selectively displayed that are referred to as DETAILS. You can see these fields only when F8=Cost is selected. These details can be turned on or off by clicking the F8 button on your screen, pressing the F8 key on your keyboard, or by clicking the View menu and selecting Show Details.
The second detail line contains the year to date history for the last nine years. The Y1 field contains the year to date count for last year. The Y2 field contains the year to date count for 2 years ago, etc. In order to maintain accurate YTD parts counts, you must “close” your year on an annual basis. Click here for additional information on closing the year.
The third detail line contains the pricing information for the part, as well as a time and date stamp which indicates the last time the part record was changed. If you are using a custom price formula, the BRP PRICE displayed will be different from the LIST PRICE displayed. The BRP PRICE is the suggested list price (the one printed in the paper copy of the price book.) The LIST PRICE displayed will be your selling price. The BRP COST is your cost for this part, and is used in calculating the AVG COST for accounting purposes. The time and date stamp indicates when this part’s record was last changed. Note that the cost part is calculated from the list price using a formula that depends on your dealer type as well as the discount code for this part.
The “NOT IN PRICE BOOK” menu screen
In the event that a user enters a part number that the system does not recognize as a valid part number, the system will present the NOT IN PRICE BOOK screen as pictured above. You can add this part to BRP’s price file and/or enter inventory information for this part number by pressing F1.
In order to use the system for inventory control, you must provide the system with information on the parts you inventory. You enter a part number, and then edit the information associated with that part number. (see picture below)
Edit Part Number Dialog
Users will typically fill in existing inventory information in the white fields pictured above. They are as follows:
6 Character address of where parts are located in your stockroom. Example: A13
The current quantity on hand. Example: 6
A 20-character field for information you wish to see when researching the part number with details turned off.
The number of this part number sold this year.
A 75 character field for information you wish to see when researching the part number with details turned on. Example 1: “There are more of these in the storage trailer”. Example 2: You could enter your customer’s mailing address for a special order part.
The number of parts sold for the year indicated. Users may wish to input this information if they have it available. If not, the system will automatically record this information each year when you close your YTD sales. Note that the system uses your computer’s clock to calculate the years for the past 9 years. To maintain your inventory properly, you will need to run the “end of year” report promptly each year around January 1st.
The current list price of the part as published by Bombardier Recreational Products (the makers of Evinrude/Johnson engines). (Your retail may differ if you are using custom pricing.)
The current cost price as published by Bombardier Recreational Products (the makers of Evinrude/Johnson engines).
The average cost for the part number. Average cost are computed by the quantity on hand and the amount paid for each one. In most cases, after you have been using the system for several years, the average cost for items in stock will be lower than the current BRP cost. This is a result of inflation of cost prices over time. This is a good thing since you pay inventory taxes on this lower value.
This field indicates the last date and time there was activity on the part number.
The Minimum stocking quantity you wish to maintain. Example: We never want to have less than Min on hand.
The Maximum stocking quantity you wish to maintain. Example: We never want to have more than Max on hand.
The quantity that is currently on order. If you use your Huggins System to produce purchase orders, the quantity on order will be displayed here.
The purchase order number that contains this part number. If you use your Huggins System to produce purchase orders, the purchase order number will be displayed here.
The date of the purchase order that contains this part number. If you use your Huggins system to produce purchase orders, the purchase order date will be displayed here. This date is maintained even after the purchase order has arrived and processed. This date is intentionally kept around as a historical marker of the last reorder.
Once you have entered the relevant information for the part number, click on Save to retain the information entered. To abandon any changes you have made, click on Quit.
If you wish to delete all quantity on hand and historical information on this part number, click on the Delete this part button. You will be presented with the following warning dialog:
Choose Yes or No keeping in mind that your inventory totals will be adjusted accordingly. For example, if you have special ordered a $100 starter one time each year for each of the past 5 years, and each time you create a inventory record for the order, then delete the inventory record after the customer picks up the part, you will not see this historical information. You might need to stock this starter to support your service operations or for future over the counter sales. Whenever you delete a part record, you lose any historical information about your use of this part.
Sample of Search Results exported to Notepad
Clicking on this option will export the data contained in the search results field to the Notepad application included with your windows operating system. From notepad, the information can then be saved or printed depending on your requirements. The Huggins program saves the file as brp_out.txt in your huggins folder each time you do an export. You can always retrieve the most recent export be opening this file. If you want to save an export for access later, you need to save it to a different name. The brp_out.txt file will get overwritten with each new export.
Clicking on this option will create a new pick list starting with the part number selected. Once selected, you will be presented with the following dialog box:
Select Yes to create a new pick list or No to cancel the operation.
Clicking on this option will add the selected part to a pick list that has already been started.
A 3 item pick list created with details turned off
Clicking on this option will export the pick list to the notepad application supplied with your operating system. Once exported, the pick list can be saved as a file or printed depending on your requirements.
Please Note: When creating pick lists, your pick list will reflect detailed data for each part if you have F8 Cost (details) turned on!
Clicking this option will generate a complete Parts List for all parts currently set up in your system. The parts will be sorted by part number and displayed in the search results screen of your program. If you wish to print or save this parts list, click FILE and PRINT or EXPORT CURRENT DISPLAY TO NOTEPAD. Your can double click on any of the lines in this display to edit the part information. This report is a live report in that any changes you make to the edit screen will be visible in the F7 listing immediately. Please make note of the usefulness of this listing in maintaining your inventory. You or your parts manager will use this list to keep your inventory information accurate.
The setup screen is accessed by clicking FILE, SETUP or by pressing the F9 key on your keyboard. Please note that these settings should only be modified by management personnel. For security purposes, these screens are PASSWORD protected and can only be modified by users who have the system PASSWORD.
WARNING: Changes to the settings on the setup screens can have drastic effects on your inventory files. DO NOT make any changes to these settings without first backing up your system. Failure to do so could result in losing your inventory information!
In order to make changes to the system settings, authorized users must first enter the proper PASSWORD. The program will not allow users to advance until the proper PASSWORD has been entered. If you wish to change your system PASSWORD, please perform the following:
Backup your System
Enter the current system PASSWORD
Click in the PASSWORD FIELD
Type your new PASSWORD – Note: For security purposes, you will only see asterisks displayed.
Click SAVE CHANGES at the bottom of your screen.
Store your PASSWORD in a secure location for future reference.
If you are attempting to access the setup screen and have lost or forgotten your system password, please contact Huggins Outboard Computer Programs at 919-787-1836.
Some of the setup fields apply to both the old DOS system and the new Windows system. Some users will be using both systems in parallel until they have upgraded all of their computers to pentium level computers to run the Windows version. Until then, only changes made in the Windows F9 setup screen effect both the DOS and windows versions. Changes made in the DOS F9 setup screen effect only the DOS system.
By default, the password is PASSWORD; but please do not tell anyone.
Path name for the root of your Huggins System (Do Not Modify unless instructed to do so by Huggins Technical Support.)
For single user installations, this should be “C:\Huggins”.
For network installations, this is normally “H:\Huggins”.
System price file name (Do Not Modify unless instructed to do so by Huggins Technical Support.)
Table of quantity breaks and discounts (Do Not Modify unless instructed to do so by Huggins Technical Support.)
System supersede filename (Do Not Modify unless instructed to do so by Huggins Technical Support.)
System aftermarket file name (Do Not Modify unless instructed to do so by Huggins Technical Support.)
System inver file name (Do Not Modify unless instructed to do so by Huggins Technical Support.)
System stock file name (Do Not Modify unless instructed to do so by Huggins Technical Support.)
Defines the drive volume for DealerPort Offline. (Do Not Modify unless instructed to do so by Huggins Technical Support.) For single user installations or network installations with multiple independent installations of DealerPort, this should be “C:”. For Huggins network installations with DealerPort network installations on the same file server, this is normally “H:”.
Enter your company name here.
Your BRP Dealer Number without the dash. Example: Your dealer Number is 12-9050 – Enter 129050 as your dealer number. If you are not an authorized BRP Dealer, please leave this field blank.
Your BRP Dealer type. Example:
If you are a Full Line dealer, please select “Full Line”. If you are a package dealer, please select
“Package Dealer”. If you are not an
authorized BRP Dealer, please select
Turns “Beep” on or off when users use the F5 key to remove inventory from the system or F6 to add inventory to the system.
Activating this security feature will require all users to enter the system PASSWORD when adding or deleting inventory from the system using the F5 or F6 keys.
Custom Price Setup Screen
The Custom Price Setup screen allows you to enter your price ranges, percentages, and fixed increases the way that makes sense for your business! Note that the formula lets you change the numerator and the denominator of the percentage fraction. To add 10% markup, for example, you would make the fraction 110/100. To build in a 10% discount, make the fraction 100/90. The fixed increase is a useful part of the formula allowing you to add a fixed amount to lower priced parts (or all parts for that matter) to cover your inventory overhead. For higher priced parts, this fixed increase can be used to cover UPS postage in case it is a special order or in case you have to reship the part somewhere else.
Select which method you wish to use for custom pricing. The default setting is LIST.
To sell your parts at the published list price, simply click on the Retail button and then click the Save Changes button. This is the default setting when your software is installed.
If you wish to use the “Huggins” formula, simply click on the Huggins button and then click the Save Changes button. The Huggins formula is detailed here.
The Range fields allow users to create their own price ranges for applying custom pricing if they choose to do so. Simply enter the beginning dollar amount and then the ending dollar amount to create a price range. The program supports up to 10 custom price ranges should your markup strategy require them.
Please Note: Users of the Huggins Accessory Program will need to duplicate custom formulas used in this program within the Huggins Accessory Program for the BRP vendor. Please refer to your Huggins Accessory Program Users Guide or contact us if you need assistance with duplicating the custom price formula in the Huggins Accessory Program.
Minimum: This field allows users to set a Minimum selling price for all parts. Example: If $1.00 is set as the minimum selling price, a part with a suggest list of .85 will automatically be marked up to $1.00.
Please Note: You DO NOT have to use custom pricing in order to utilize this feature. Simply set your minimum selling price and all parts with a suggest list price less than you minimum selling price will be marked up to your minimum selling price!
Rounding: Setting an amount in this filed will automatically round all prices to end in this number. With Rounding set to 0.05, a part with a published list price of $32.57 will me marked up to $32.60
Please Note: You Do NOT have to use custom pricing in order to utilize this feature. Simply set the rounding figure and all part prices will be rounded to this number!
There are several possible ways to increase your profit selling parts:
1. Establish a dealership minimum price (Example: Dealership minimum of .95)
2. Use a custom price formula based on LIST price
A. Across the board (Example: All prices 10% above LIST price)
B. Interval based strategy
This is an example of the Huggins method, which can be invoked by simply clicking on the
100.01 – UP : 0.0% + $10.00
10.01 - 100.00 : 10.0%
0.01 - 10.00 : 0.0% + $ 1.00
100.01 - UP : 5.0%
20.01 - 100.00 : 10.0%
10.01 - 20.00 : 15.0%
5.01 - 10.00 : 20.0%
.01 - 5.00 : 25.0%
3. Use a custom price formula based on COST price
A. Across the board (Example: All prices 100% above COST price)
B. Based entirely on COST ranges
100.01 - UP : 66.0%
10.01 - 100.00 : 75.0%
.01 - 10.00 : 100.0%
Users can activate the “Details” cost view by clicking this option or by simply pressing the F8 key on their keyboard.
Please Note: Users can customize which fields are displayed with the “Details” view in use. Options that are turned on are indicated with a check mark to their left.
Activate or deactivate this option if you want the Info line displayed when details are turned on. The default setting is on.
Activate or deactivate this option if you want your previous YTD sales numbers displayed when details are turned on. The default setting is on.
Activate or deactivate this option if you want List Price, Cost Price, and Average Cost fields displayed when details are turned on. The default setting is on.
Activate or deactivate this option if you want you MIN and MAX quantities displayed when details are turned on. The default setting is on.
Activate or deactivate this option to display aftermarket products, which are compatible with the part number researched. The default setting is on.
Activate or deactivate this option to display reverse supersession of the part number researched.
Select the font size that you prefer.
View Font Size Screen
Please Note: This option is disabled when the Automatic Font Size Adjustment option is checked. If you have altered your default Windows fonts such that this program is not choosing the proper font for your screen width, then you will want to select a font size that is readable first, then turn off the Automatic Font Size Adjustment option and resize your screen manually to properly display the font you are using.
When this option is checked, users can adjust the size of the program window by placing their cursor at the edge of the program window or in any of the four corners of the program window. When your cursor changes to a double-headed arrow, simply click and drag the window to the desired size. The font size will automatically be adjusted to accommodate the window size you choose!
Reports Screen with Purchase Order Reports Displayed
This option will produce a listing of all of the parts in your computer where QTY is less than the minimum. This includes all parts on order that have not come in yet as well as the parts that need to be ordered.
This option will produce a listing of all of the parts that need to be ordered. You should run this report and then change the MIN and MAX values of any parts that you want added or removed from this list. Rerun this report to make sure it contains the exact list of parts that you want ordered. When you are satisfied the report is suggesting your desired order, generate a purchase order using report Build Purchase Order.
Please Note: Pushing the CTRL + S keys on your keyboard will also access this report!
Please Note: If the QTY in stock plus any possible QTY already on order is less than the MIN value, then an amount will be ordered to bring the QTY up to the MAX level.
Create Purchase Order Dialog
Please Note: Pushing the CTRL & B keys on your keyboard will access this option also.
When users launch this report, the dialog box pictured above is displayed. The fields included in the dialog box are as follows:
The system will automatically assign a
There are three types of purchase orders that the Huggins syatem is capable of generating:
1. Select Huggins System Only if you intend to phone in or fax the purchase order to your supplier.
2. Select DealerPort Offline (Batch Import) option if you intend to transmit this purchase order with your DealerPort Offline software
3. Select Electronic Transmission if you want to use the IBatch30 interface.
This field will display your dealer number as entered on the F9 Setup screen.
This 5 digit number can be seen inside your DealerPort Offline software or it can be reset by the BRP Technical helpdesk. Once you enter this informaiton oen time, the program will remember it for you.
Users can select from 12 choices:
· 1 = Your normal shipping instructions
· 2 = Customer Pickup
· 3 = UPS Ground
· 4 = Parcel Post
· 5 = Bus
· 6 = Truck
· 7 = UPS Next Day Air – Saturday Delivery
8 = Express Mail (
· 9 = UPS Next Day Air
· 10 = UPS 2nd Day Air
· 11 = Air Freight (Best air service from shipping location)
· 12 = Priority Mail
Users can select from the same 12 choices as the primary ship code.
Users can select their process code by clicking on the drop down arrow to the right of the field and selecting one of the following:
· 2 = Retain backorders and submit to SEARCH if possible
· 3 = Retain backorders but do not submit to SEARCH
· 4 = Backorders are not retained
· EM = Emergency order, retain backorders and search
· SP = Special Processing order (Dating, etc.)
The program will select “1=
Most dealers leave this field blank. If you have specific instructions from BRP to put information in this field, then obey those instructions. Otherwise, you should leave this field blank.
This field is only used for process code “SP” orders. You will be told by BRP what to enter in this field.
This field is only used for process code “SP” orders. You will be told by BRP what to enter in this field.
This field is only used for process code “SP” orders. You will be told by BRP what to enter in this field.
Purchase Order Results
Click the OK button to create the Purchase order or Cancel to quit. Users who choose OK will be returned to the Part Number Search screen where they will see a listing similar to the one pictured above. This screen displays a listing of the purchase order that was just created. Users can print this information by selecting File \ Print menu option.
If you selected the Huggins System Only as your purchase order type, you will need to print the order and either call or fax the order to your supplier.
If you chose the DealerPort Offline purchase order type, keep in mind that the purchase order now needs to be transmitted. You will need to import the purchase order into DealerPort Offline. You will then transmit the purchase order using your DealerPort Offline software.
If you selected the “Electronic transmission directly from this Huggins program using the BRP IBatch30 interface” as your purchase order type, the Huggins program will automatically start transmitting the order. You will see the progress in a new window on your screen.
DealerPort Offline Software
Before you can transmit purchase orders created with the Huggins Inventory Program to BRP, they must be imported into the DealerPort Offline program. To do so, launch the DealerPort Offline software by clicking on Start \ Programs \ DealerPort \ DealerPort Offline from your Windows start menu. This will launch the DealerPort Offline program and present a screen similar to the one pictured above. Click on the “Batch Orders and Customer Quotes” icon located in the toolbar or select File / “Batch Order and Customer Quotes” in the windows menu. Next you will see the the “DealerPort Batch Orders/Customer Quotes for P&A” screen similar to the one pictured above..
DealerPort - Batch Order Window
To import the purchase order, click NEW to get the Batch Order window. At the bottom, there is a options button. Click options and will see the import option as shown in the picture above.
DealerPort - Import Batch Order Window
Select the order that you want to transmit and click OK.
DealerPort - Batch Order Window After Import
After the import, you will see the parts that your
Huggins system ordered in the DealerPort Batch Order
window. In the example pictured above, you can see the Purchase Order number
PO010505 that was created in the earlier example. Enter the
To transmit the purchase order, launch the Communications software by clicking on Main \ Communications \ Send Batch Orders from DealerPort Offline menu. Users are encouraged to consult their DealerPort documentation for additional information.
Before checking in a purchase order, users may need to edit the order if the order is incomplete. Open the Edit Purchase Order for Back Orders by pressing CTRL + E keys on your keyboard, or by accessing the Reports menu and selecting 1. Purchase Orders \ 4. Edit Purchase order for Back Orders. You will be presented with a dialog box similar to the one pictured below:
Open Purchase Order Dialog
Select the purchase order that needs to be edited be
either double clicking the purchase order number, or by highlighting the
purchase order number and clicking the Open button. In the example pictured
above, we need to edit purchase order number PO011405.ORD as there were some
parts backordered. After selecting the proper
Click OK and the contents of the purchase order will be displayed on your screen as pictured below:
Purchase Order Details Screenshot
Double click any part number that you need to edit to open the Edit line on Purchase Order dialog box that appears below. In the example pictured below, the part number 580148 has been selected:
Edit Line in Purchase order Dialog
Adjust the quantity in the “Quantity that actually shipped on this Purchase Order” field to reflect the actual quantity received if you received less than the number ordered. If you didn’t receive ANY (zero) of the part number in question simply click the Zero arrived – OK button. In the example pictured above, part number 580148 was backordered. Press the Zero arrived – OK button and repeat these steps for all part numbers that were not included with your order. Once you have adjusted the “Quantity that actually shipped on this Purchase Order” for each part number that was not included with the shipment, you are ready to Check in the Purchase Order.
Please Note: Editing the part numbers does not remove them from the Purchase Order. The items will still be shown as “On Order” in the system. You are simply “editing” the purchase order in preparation for checking it in to your system via the Check in Purchase Order report.
Launching the Check in Purchase Order report will produce a dialog box similar to the one pictured below. Select the purchase order that needs to be checked in by either double clicking the purchase order number, or by highlighting the purchase order number and clicking the Open button.
After selecting the purchase order, the system will return to the Part number to Search screen and display a screen similar to the one pictured below:
Results screen after checking in purchase order PO111405
By checking in the order, the system adds the quantity ordered
to the quantity in stock, subtracts the quantity ordered from the QTY ON ORDER,
and removes the
of the order was backordered and you edited the quantity using Edit Purchase Order for Back Orders in
which case the backordered amount remains in the QTY
ON ORDER field and the purchase order will remain in the Purchase Order Field. Please Note: If you do not
keep backorders, then you will have to manually remove the QTY ON ORDER and the
After this order was placed, enough of this part was
sold such that the QTY plus the QTY ON ORDER again dropped below the MIN
value. Another purchase order was generated for this part. The remaining amount
in the QTY ON ORDER is the amount ordered in the
remaining purchase order and the
After launching the Delete Purchase Order report, a screen similar to the one pictured below is displayed:
To delete a purchase order simply double click the purchase order or highlight the purchase order and click the Open button. You will be presented with the following dialog box:
Click Yes to remove the Qty On Order status for each part number contained in the purchase order. This will clear the PO Number, Order Date, and Qty on Order fields for each part number contained in the purchase order.
This option produces a listing of all of the parts you
have on order. This list includes backordered parts as well as parts on orders
currently in progress. The
This option will show you all of the parts that are managed by BRP’s StockPro.
??? How we gonna do this Boss? ???
When the Huggins program processes your inventory for StockPro purposes in it’s StockPro integrator mode under StockPro control, it ….
puts a “SP” as the last two characters in the notes field (but only if the last two characters were blank.)
This report shows you all of the parts that you stock with the StockPro indicator ….
(the last two characters of the notes field are “SP”).
Note: Pushing the CTRL + M keys on your keyboard can also access this utility!
Qty_YTD Reports Screen with YTD Reports Displayed
This option produces a listing of all parts in your computer with QTY=0. (None in stock)
This option produces a listing of all parts in your computer with QTY less than or greater than 0. (Stocked part)
This option produces a listing of all of the parts you have not sold any of this year. These are candidates for returning (we can always hope), salvage, write-off, etc.
This option produces a listing of all of the parts that you have sold this year.
This option produces a listing of all of the parts in your computer with QTY=0 and YTD=0. These are probably special order items that you ordered last year and kept in your computer for historical purposes.
This option produces a listing of all of the parts you have sold some of this year, but that you currently do not have in stock.
Please Note: If you started the year with these parts in your inventory, these might be oversights that need to be reordered. If these are special order parts, it makes your inventory statistics more accurate if you leave them in your computer.
This option produces a listing of all of the parts you have in stock but you have not sold any of this year.
Please Note: These are candidates for returning, salvage, write-off, etc.
This option produces a listing of all of the parts you have in stock and that you have sold some of this year.
Reports Screen with Stock Reports Displayed
This option produces a listing of all of the parts you stock. The dealership list price is listed along with the quantity, notes, bin information, and YTD sales information.
Please Note: This report is excellent insurance against a computer failure. With this report in hand, you can continue to do business without your computer (marking usage on the paper in bright ink) allowing you to catch up when the computer is running again.
This option produces a detailed listing of all of the parts you stock. The dealership list price is listed along with the quantity, notes, bin information, and YTD sales information. This report prints out every piece of information about every part that you stock.
This option produces a listing of all of the parts you stock. The average cost price is listed along with the quantity, notes, bin information, and YTD sales information.
Please Note: This report is excellent documentation of the actual cost of your inventory.
This option produces a listing of all of the parts that you stock. The current cost price is listed along with the quantity, notes, bin information, and YTD sales information.
Please Note: This report is excellent documentation of the replacement cost of your inventory.
This option displays very important inventory management information. This option shows how many parts you have sold so far this year and how many different part numbers were required to sell these parts.
Please Note: At the end of the year, if the number of different part numbers is way below the number of part numbers that you stock, you should consider a careful analysis of your parts. There is a very fine line between wasting too much of your capital in your parts inventory versus holding up service jobs (and also your money) waiting for parts.
This report also displays dollar totals for your inventory calculated by “average cost”, “current cost”, “suggested list price”, and “dealership list price”. The totals for “suggested list price” and “dealership list price” will match unless you are utilizing a custom pricing formula. These inventory totals are displayed for the current year. This report also details dollar totals for this year’s sales activity, as well as the previous nine years sales activity. Users will also notice a column that indicates the number of errors associated with each calculation. These errors represent parts that are currently set up in your inventory that are missing on of the following figures:
1. Average Cost Price
2. (current) Cost Price (no quantity breaks are used in this calculation)
3. (current) List Price
4. Dealership List Price
These are reported as errors simply because the value for “average cost”, “cost”, “list” or “dealership list” is $0.00 and therefore not included in the calculation that represents the dollar total. Any part number that has an error associated with it will appear at the top of the report with an explanation of the error. Users are encouraged to correct any errors in order to ensure accurate inventory totals! These are tools to assist you located in the Utilities menu.
The report also includes a count of parts in your inventory that are not in the Pricebook. These could be typographical mistakes or they could be parts that are so obsolete that the manufacturer dropped them from their “History Book”. When we provide price updates, we include a list of the parts that have been deleted from the Pricebook. If you discover that you have older inventory that is not included in the Pricebook, you will need to manually edit the cost, average cost, and List price fields using the Edit command for the specific part number.
The Huggins Inventory Control System provides YTD sales totals for each part number you inventory. The system also maintains a 9-year sales history for each part number you inventory. This option should only be used when you want to move the YTD counts for each of the parts that you stock into the 9 year history. All of the history counts move down one year, and the oldest year is moved out of the history counts. It is very important that you do not interrupt the computer while this utility is running. If you do, you will have some parts with zeroed YTD fields and some that have not been zeroed. You will have to rerun the report to zero them all. The parts that are processed twice will have their history counts moved down two years as a result.
As a safeguard, once you launch this report the following dialog is displayed:
Click Yes to continue or No to cancel this action. Should you choose to continue, the program will rotate your current YTD totals to Year 1 of the history file and zero all current YTD totals. You will then be presented with the following dialog box:
Click Yes to create a printable report of all part numbers affected or No to continue without printing the report.
Please Note: This procedure needs to be conducted once a year in order to produce accurate YTD inventory totals. We recommend that you perform this option at the end of your fiscal year.
Please Note: This procedure should only be run ONCE per year. If you suspect this procedure has been run more than once, click here.
This option produces a listing of all of the parts you stock, sorted by the Bin location for each part.
Please Note: This report is very useful when taking a physical inventory!
When you run this report, the following dialog box is presented:
Many dealers elect to print this report without the quantities printed to ensure that each part is counted during a physical inventory. Click Yes to produce the report with quantities included or No to omit the quantities. The resulting report includes dealership list price, notes, bin information, and YTD sales information for each part you stock sorted by Bin location.
Utilities Screen with options Displayed
This is a good start to a perpetual inventory control system. As soon as a part is sold, it is recorded. You can tune MIN and MAX values at reorder time if needed.
This utility is useful when valuing your parts stock if you were to sell your dealership.
This utility will eliminate many error messages from the Year End Report.
This utility will eliminate many error messages from the Year-End Report.
This utility is useful if you accidentally run a Year-End Report twice. The YTD fields will be rotated backwards every time you run this utility.
This is a safe way to “reset” your inventory before taking physical inventory.
Please Note: Users are encouraged to perform a backup of the existing inventory prior to running this utility!
Stock Database Utilities Screen with options Displayed
This utility will examine your stock file database for sorting errors.
This utility will repair your stock file database for sorting errors.
This utility will examine your stock file database for duplicated part numbers
This utility will delete duplicate part numbers found in your stock file database.
This utility will examine your stock file database for invalid part numbers
This utility will delete invalid part numbers found in your stock file database.
This utility will sort all the parts you stock in alphabetical order by their description.
This utility will show you all of the parts that you stock with a description containing the word you search for.
Price Database Utilities Screen with options Displayed
This utility will examine your price file database for sorting errors.
This utility will repair your price file database for sorting errors.
This utility will examine your price file database for duplicated part numbers
This utility will delete duplicate part numbers found in your price file database.
This utility will examine your price file database for invalid part numbers
This utility will delete invalid part numbers found in your price file database.
This utility will sort all the parts in the price file in alphabetical order by their description.
This utility will show you all of BRP’s parts with a description containing the word you search for.
Pictures Screen with options Displayed
This option allows you to turn on or turn off parts images. A checkmark adjacent to the option indicates that it is currently turned on.
This option allows you to turn on or turn off the cropping of the parts images displayed. Cropping the images will automatically size the windows the images are displayed in, saving you desktop space. A checkmark adjacent to the option indicates that it is currently turned on.
Pictures – Tile Pictures Options
This option allows users to pre-set the display properties when multiple parts images are displayed.
Please Note: Users can manually move the pictures on the computer screen. Simply click and drag the window to its desired location. The program will remember where you like the pictures and it will always display the pictures in the same location that you last left them in.
Pictures – Size Pictures Options
This option allows users to pre-set a picture size for parts images that are displayed.
Please Note: Users can manually size the pictures on the computer screen. Simply place your mouse pointer in one of the corners of the image window until it changes to a double-headed arrow. Once the cursor changes simply click the left mouse button and drag the window to the desired size.
Help Menu with Options
Clicking this option will open the web based User’s Guide to assist you with the operation of the program. The user’s guide is also linked to the appropriate section of the reference manual. You get the same information twice. The User’s guide is task oriented. It tells you how to use the program to accomplish tasks that the program is capable of. The Reference Manual covers each program screen, field, menu, button, and option in order. The User’s Guide and the Reference Manual are both accessed using this menu option.
Clicking on this option will initiate a connection to the Internet and connect you with the Huggins Web site. This site contains information on additional Huggins software programs, as well as information on price updates.
Clicking on this option will initiate a connection to the Internet and connect you with the Huggins Customer Service web site. This site contains information on program upgrades, updates, as well as current parts counts for the price database.
Clicking on the About option will display a screen similar to the one pictured above. Users can reference the screen to obtain the following:
· Program Version information and serial number.
· Price file date and parts count. (Total number of parts in the price database.)
· Stock file and parts count. (Total parts count in your current inventory database.)
· Super file. (Date and parts count of superseded parts.)
· After File. (Date and parts count of the Huggins for paper pricebook notes, etc.)
· Inver File. (Date and parts count of the Huggins file for UPC lookups.)
· Image File (Date and parts count of the Huggins picture index file.)
Huggins Outboard Computer Programs, Inc.
7524 S. Tanglewild Drive
Raleigh, NC 27613
Phone: (919) 787-1836
Fax: (919) 787-1890
Click here to send us an E-Mail message: firstname.lastname@example.org